synoia or Kahootz?
UK document collaboration built for government and defence programmes.
The short answer
Pick Kahootz if you need a workspace built to UK government assurance standards today, shared with a programme that already uses it. Pick synoia for a living team knowledge base with your own AI inside it.
| Feature | synoia | Kahootz |
|---|---|---|
| Notes are ordinary files on your computer | YesA channel is a folder of ordinary files on each person's computer. Obsidian opens it. | NoDocument workspaces. |
| Work with people from other organisations | YesInvite guests by name to a channel, a folder or a note. | YesBuilt for work across organisations. Used on MOD programmes. |
| Your own AI reads and writes, within your access | YesClaude, ChatGPT or any MCP client reads and writes within the person's access. Every write is logged. | NoWe found no AI connector. |
| Sign-in | Google or Microsoft only. No passwords. | Single sign-on and multi-factor authentication on Enterprise. |
| Where it runs | One service on AWS in London, behind Cloudflare. Notes also live on your computers. | UK-hosted, built to UK government assurance standards. |
| Price, as found | Plans for organisations from £10 a month, excluding VAT, with a free trial. | Professional £13.11 per user a month, billed annually, minimum 10 users. Enterprise up to £6.50 per user a month, minimum 50 users. |
Yes, No and Partly describe Kahootz as we found it in September 2026, from Kahootz's pricing and news pages, and our own research. Products change; check with Kahootz before you rely on a line here. For synoia, each line describes the product as built today. Nothing is released yet.
Where Kahootz is the better choice
Assurance you can point at today. Kahootz is built to UK government assurance standards for work across organisations, it's used on MOD programmes, and since May 2026 it's been offered to small firms through a partnership with ADS.
Where synoia fits
Kahootz holds what a programme requires. synoia holds what your team learns: notes, decisions and the links between them, with your own AI working inside your access. The two aren't rivals for the same documents.
Switching
Can you switch?
It isn't a like-for-like switch. Documents stay documents. What moves to synoia is the knowledge that never belonged in a programme workspace.
Questions
Is synoia assured for government work?
No, and we don't claim to be. If your contract requires an assured platform, Kahootz is the honest answer today.
See it with your own team.
Try it on your own computer, then start a free trial with your team.